Don't let your customers see each other information

Linked record fields by default have a dropdown that shows all existing records. If you would like to ask a client to fill up a form, normally you wouldn’t want them to see all your other clients. Instead of selecting a record from a list, ideally, you would just like them to type in their name (or email, phone, etc) and have their record get auto-linked when the form is submitted. This is exactly what this feature does when it’s enabled in miniExtensions Form.

The way this works is by looking up the linked table to see if the entered data matches any existing record and links it automatically. Otherwise, if no match is found, a new linked record will get created.


Here’s an example of a form that allows you to link to an existing record without showing the full list of all other records. Check out the result in the view blow.

1. URL

2. Embed on your site

The form can be both shared as a URL or embedded in your website.

Use Cases

This extension can be useful in a lot of scenarios. You can use it to:

  • Prevent clients from seeing each other info
  • Protect your customers privacy

If you click on the sample view below, you’ll see the table that’s used for the demo above.


Supported features

Third Party Integration

Client Portal for Airtable (Search)

Share records with people without giving them full access to Airtable. Limit them to only see their records and allow them to update some parts of the records.


Most frequent questions and answers

You can use the subscription on different bases/accounts. It covers universal access to all of our extensions. All of our extensions can be setup for multiple bases and tables.

There’s no limit on the number of records you can process. Unlike Zapier and Integromat, our pricing is per month, not per record. However, there might be limitations by third party integrations. Also, some extensions can only run on one table at a time. Please refer to each extension’s page on whether or not it supports running on multiple tables simultaneously.

Yes. Submit your request here and we will get back to you as soon as we can.

Yes, you can schedule a call with us by going here.

Yes! Also, please note that we usually make updates when users request them. We try our best to make things work like expected.