Allow people to update some parts of existing records without giving them full access to Airtable

While Airtable Form is great for simple tasks, our powerful tool allows you to tackle even more complex projects (compare the differences). Create a form for your users to edit existing records in Airtable. Just select the fields that you’d like to be included in the form. The user would be able to edit whatever they want. Once they hit save, the record would be instantly updated on Airtable. The form allows you to do almost anything that you can do with Airtable Form, plus many extra features. Our goal is to add every possible feature in one powerful, yet easy-to-use tool. If you are looking for a specific feature to be added, reach out to us!

ūüí°Update

This form was completely rebuilt from scratch in 2022. Learn more about this brand new app here.

Demo

This is a sample form as an example. It will open in a new tab.

Advanced Form to Update and Create Airtable Records (New) 1

*The form can also be embedded inside a webpage!

How do people access their records?

There’re 2 different ways to share the form with your users.

Add a Login Page

Before the users reach the form, this option adds an additional step so they can look up their records first. Learn more about this feature.

Advanced Form to Update and Create Airtable Records (New) 2

Generate Unique URLs

You can also generate a unique URL for every record in your table using a formula field. When you share those URLs with someone, it will load a specific record with all the selected fields pre-filled already.

ūüí°Tip

If this is not exactly what you’re looking for, we have a few similar extensions:
Form with Login Page, Form with Lookup Page, or even our Search Page extension.

Overall Features

  • Multi-purpose: create new records and update (or delete) existing ones.
  • No limits: unlimited form submissions/updates.
  • Multiple Forms: you can create many different forms.
  • Embeddable: forms can be embedded in any webpage.
  • Read-only fields: lock some fields to disable editing.
  • Conditional Fields: show some fields only when certain requirements are met.
  • Prefill Hidden Fields: form can be pre-filled using prefill_ parameters (including hidden fields!)
  • Duplicate Prevention: you can prevent duplicate records with the same value.
  • Image option: you can add an image in any field.
  • Section Headers: the ability to add a “title block” to group a set of fields together and separate between them.
  • Custom Styling: an option to customize the cover image, logo, colors of backgrounds, font, borders, buttons..etc.
  • Custom Confirmation Page: choose a custom success message (thank you screen) or redirect to a fixed URL.
  • Dynamic Redirect URL: send the users to custom links in an Airtable field.
  • Create another record: after form submission, you have the option to add another record from scratch or make another copy of the previous record.
  • User Identification: an option to collect the user’s location and IP address.
  • CAPTCHA: human validation to protect your form against bots.
  • Password Protection: forms can optionally be password-protected.
  • Auto-Disable Editing: let forms ‘expire’ based on certain conditions.
  • Login Page: an option to allow users to lookup their own records. ūüÜē
  • White-labeled: no miniExtensions branding.
  • Full Support: priority live chat support.

Field Specific Features

This is ideal if you’re missing some features that are available in Google Forms, JotForm, Typeform, or Formstack.

Use Cases

This extension can be useful in a lot of scenarios. You can use it to:

  • Let employees update existing records
  • Allow your customers to update their profiles
  • Create a check-in form with signatures
  • Create an intake form for your clients
Airtable Form vs miniExtensions Form

Advanced Features

If you click on the sample view below, you’ll see the table that’s used for the demo above.

Released

Last Updated

Supported features

Third Party Integration

37 Questions
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Site visitor
Site visitor

once the form is created, can it be embedded into a website?

Site visitor
Site visitor

Is there a way to make a form that pulls fields from multiple tables?

Site visitor
Site visitor

Where can I find documentation for additional styling in CSS?

Site visitor
Site visitor

I want a simple way for our team to update existing records without having to use the grid view of contacts. I was expecting to have a form that you could look up the contact by Client Name and then add/update fields.

Site visitor
Site visitor

I want to use this to send to an Airtable database of students email addresses to ask them if they have received a university interview. Is it possible to have a unique form for each person so pre-filled with their name? The problem I’ve had in the past with a normal form is that we get multiple entries and the responses aren’t hooked to the actual database so I can’t follow up with those who haven’t replied yet.

Site visitor
Site visitor

How many of those forms can I have per base and per table?

Site visitor
Site visitor

Can you help with how to use this extension to update existing records?

Site visitor
Site visitor

Is it possible after the submit to reopen the same form?

Site visitor
Site visitor

We have a WP website and we want to autofill the logged-in user data when they click on the form link.

Site visitor
Site visitor

Do the form users need to have editing access in Airtable in order to save changes?

Site visitor
Site visitor

I’d like to prefill multiple fields. What is the syntax?

Site visitor
Site visitor

Can I create a form that includes fields from several tables in the same base?

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Site visitor

Can I use my custom domain for the form?

Site visitor
Site visitor

 Is there a way to allow users to replace a file after submitting a form?

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Site visitor
Reply to  miniExtensions

How do they access the form if they didn’t get a confirmation email?

Site visitor
Site visitor

Is there a way to create a form where half the answers go to one table and the other half go to another table in the same base?

Site visitor
Site visitor

Is it possible to create a record with a form and after submitted redirect to a nice (automatic) unique record page of that same record? which combination of extensions should I use for this? I’m lost with so many options, I’ve checked and checked but none seem to match this behavior.

Site visitor
Site visitor

Is it possible to use the form to edit non-synced fields in a synced tabled?

FAQ

Most frequent questions and answers

You can use the subscription on different bases/accounts. It covers universal access to all of our extensions which extensions can be setup for multiple bases and tables. We explain how many Airtable bases you can use on our pricing page.

 

On paid plans, there’s no limit on the number of records you can process. Unlike Zapier and Integromat, our pricing is per month, not per record. However, there might be limitations by third party integrations.

 

We have instructional videos for how to use each one of our extensions on the product page. They guide you step-by-step of how to set them up.

 

We‚Äôre not offering discounts at this time. And we don’t require any commitment.

 

Unfortunately, we only offer plans that provide unlimited access to all of our extensions.

 

Yes. Submit your request here and we will get back to you as soon as we can.