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Share records with people outside of your organization. Limit them to only see their records and allow them to update some parts of the records.
miniExtensions Portal for Airtable 1

Here’s an example to see how exactly this extension works.

miniExtensions Portal for Airtable 2

People can also access your client portal with a card view style.

Both of these live demos above are using this Airtable View

Features

  • Generates a unique URL for your client portal.
  • It can also be embedded inside your own website (with automatic height adjustment).
  • Supports 2 different view styles: Grid and Card view.
  • Supports editing records via the built-in form.
  • You can allow users to download records as CSV.
  • Supports playing audio and video attachments!
  • Supports for rendering HTML content in the card view.
  • Supports direct in-line editing for checkbox, single select and multi select fields in the grid view itself.
  • The ability for the client user to add new records (optional).
  • Integrated Barcode and QR code scanner to lookup records
    (so you can scan a barcode and see an Airtable record as a result)
  • Clickable linked records: now you can connect multiple tables together and navigate between them.
  • Allow the portal users to create new records. They would be automatically linked to their creators.

Advanced Features

  • Browse Tab: show the portal users the records they are linked to, but also show them all the records.
  • Linking Records: allow the portal users to link themselves to other records with 1-click.

💡This extension is ideal for sharing data with clients without having to create an Airtable view for each client.

💡Tip

If your table doesn’t use linked records for users, then you’re looking to create a search page instead of a login page, please checkout this extension.

miniExtensions Portal for Airtable 3miniExtensions Portal for Airtable 4
Grid view vs Card view


This extension can be used in 2 different ways:

1. Client Portal

You can also use this as a customer or member portal. Where they can login and see some specific data that you allow them to see. This tool is particularly useful if you have clients/employees/students and you only want them to be able to see the records that they are associated with (e.g. profile/membership page), and none of the other records in your base. It’s ideal to allow your clients to login and see/update their data. They would only be able to see their own data, not anyone else. You can control which fields are shown and which are used for search. Also, you can either share it as a link with your clients or you can embed it in your website.

⚠️ Limitation

Portals have a limit of showing only 1500 records per user.

2. Automatic View Generator

Instead of manually creating a view for each client or employee, you can use this extension to share their data with a very minimal effort. Just decide which field(s) they can access. Then you can share the search results page URL with them and they’ll be skipping the search page, and taken directly to the generated view. The portal allows direct access to the view (results page) URL, skipping the login (search) page.

Use Cases

Here are some examples of common use cases for this extension:

  • Customer Portal
  • Employee Portal
  • Task management tool
  • Marketplace
  • Appointment booking
  • Many more!

Released

Supported features

Third Party Integration

58 Questions
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Site visitor
Site visitor
3 months ago

Can you set up the portal for Airtable so that the user’s changes first have to be approved before they are released?

Site visitor
Site visitor
3 months ago

Client portal card-view says “ideal for few records”. Does that mean few records in the whole base, or few records for searching in portal at a given time?

Site visitor
Site visitor
3 months ago

We want to have the same view sorted by date, is that possible?

Site visitor
Site visitor
3 months ago

Can the portal be accessed without a password? I just want to give my customer a link that redirect to the portal without needing a password. Is that possible?

Also, is there any way for me to pass the “login details” programmatically? Instead of asking the user to enter it? The reason I ask this is that I already have implemented a login for users so that they can access other functionalities (not related to Airtable). I have their details and can pass those details to the login form. Is that a possibility?

Site visitor
Site visitor
3 months ago

We have vendors who need to update their insurance documents regularly. Automation in Airtable triggers email with request to do this when the renewal date is approaching. We want vendors to login with their business number and then a 4 digit pin and then be able to upload new documents.

Site visitor
Site visitor
3 months ago

Can I have multiple tables in a portal?

Site visitor
Site visitor
3 months ago

Can the client portal be setup to refresh in real-time?

Site visitor
Site visitor
3 months ago

Can I sort or group records based on the view in Airtable?

Site visitor
Site visitor
3 months ago

Some records are missing. I only see a few records while there are many more in Airtable.

Site visitor
Site visitor
3 months ago

Why don’t I see any records in the Profile Tab?

Site visitor
Site visitor
3 months ago

How do I set login password for client portal?

Site visitor
Site visitor
2 months ago

Is there a way for a user to log-in with one user name/password and be able to click different tabs to see data linked to that user on each of the different tabs within that base? We have a tab for each part of their purchase process and it would be great for them to be able to log in and just click between the tabs to check the status of each part of the purchase process.

Site visitor
Site visitor
2 months ago

Can I use my custom domain for the portal?

Site visitor
Site visitor
2 months ago

I want to use the Portal for our customers to see their records in our newsletter. For this I have a “Customer” Table in another Airtable base. I sync this table to my Newsletter Base and link to this table by choosing the customer. Now I want to make the data accessible for this customer. So my question is: Is it possible to use a synced table with the Portal?

Site visitor
Site visitor
2 months ago

Can the date be formatted “DD.MM.YYYY”?

Site visitor
Site visitor
2 months ago

How do I setup Users Linked Records Field? The linked records field that links to the users table. No fields to select. I can’t open the drop down. I don’t know what am I missing.

Site visitor
Site visitor
2 months ago

Which fields are possible for inline editing in a portal/grid-view?

Site visitor
Site visitor
2 months ago

Can I integrate the portal with my website so that users don’t have to login?

Site visitor
Site visitor
2 months ago

Some fields are not showing up in the fields list, why?

Site visitor
Site visitor
2 months ago

How can I change the fields order?

Site visitor
Site visitor
2 months ago

Some records are not showing up in the user results, why?

Site visitor
Site visitor
2 months ago

How to allow portal users to setup their own passwords?

Site visitor
Site visitor
1 month ago

Does the portal have the ability to show different views depending on who is logging into the login page?

Site visitor
Site visitor
1 month ago

Do you have a way of combining records from several tables into 1 table? but by keeping the other steps in place so that they can continue to be updated accurately. i.e. I’d like to make an Airtable table that the CEO can look at the progress on each project by accessing the main status of the other tables in the bases.

Site visitor
Site visitor
1 month ago

Is there any way to remove the “back” button on the embed page?

Site visitor
Site visitor
1 month ago

I would like to create a sales recording base for my company’s distributor and also they take up new clients to supply every month. Now I was wondering if it would be possible to have the distributors use this portal to record sales and as well as register new clients/locations? Perhaps have two tabs on the sign in page to direct them to either client registration or record sales?

Site visitor
Site visitor
1 month ago

Does the portal tool allow for filtering/sorting of fields?

Site visitor
Site visitor
1 month ago

I would like to select a look up field instead of linked records field for login. But it’s not in the field listing.

Site visitor
Site visitor
27 days ago

Is there an extension similar to the Portal that does not require logging in (linking to the records) I have employees that need to view information in a table (view) that they are not linked to. E.g. Superintendent needs to view daily work reports, but the superintendent isn’t linked to the project, the field techs are. The need for the grid view is for each superintendent to view specific notes pertaining to multiple jobs they are over.

FAQ

Most frequent questions and answers

You can use the subscription on different bases/accounts. It covers universal access to all of our extensions. All of our extensions can be setup for multiple bases and tables.

There’s no limit on the number of records you can process. Unlike Zapier and Integromat, our pricing is per month, not per record. However, there might be limitations by third party integrations. Also, some extensions can only run on one table at a time. Please refer to each extension’s page on whether or not it supports running on multiple tables simultaneously.

We have instructional videos for how to use each one of our extensions on the product page. They guide you step-by-step of how to set them up.

Yes! Also, please note that we usually make updates when users request them. We try our best to make things work like expected.

We’re not offering discounts at this time. And we don’t require any commitment. You can cancel your subscription anytime.

Unfortunately, we only offer a single plan which provides unlimited access to all of our extensions.

Yes. Submit your request here and we will get back to you as soon as we can.