Let your users look up their own records in your Airtable base without a need for them to create an account anywhere.

⚠️ Update

We launched a new portal. It’s a better alternative. And should be used as a replacement instead.

Take me there

What sets miniExtensions Form and Portal apart is the ability to update existing records. This Login option makes it easy to share a form and portal with many people so they can update their data on Airtable.

This feature allows your clients to login to see their records. This also means any record they create while logged-in will be automatically linked back to them. This feature insures that each form submission is associated with a user in your base.


Here’s a login page example.


This extension only allows users to create new records. If you would like users to update existing records, check out our lookup extension here.


  • Let users only see records connected to them.
  • Doesn’t require creating new accounts to login.
  • Login information can be anything stored in Airtable.
  • Created records are automatically linked to their creator.
  • This feature is integrated with our powerful miniExtensions Form and has all of its features.
  • Option to only allow certain users to log in. E.g. ones with active status.
  • Option to prefill login details so the form or portal is opened directly skipping the login page.
  • Option to enforce email and phone verification before logging in.

Conditions-based login

Here are some other potential use cases for this feature:

  1. Domain-Based Access: This feature could be used to restrict access to users with an email address from a specific domain. For instance, if you want the portal to be accessed only by employees of a particular company, you could restrict login to users with an ‘@company.com’ email address.
  2. Role-Based Access: This feature could be used to restrict access to certain users based on their role. For example, only managers or administrators can log in unless they are designated by another manager or admin.
  3. Subscription Status: This feature could restrict access to only those users whose subscription or membership is active.

Use Cases

This extension can be useful in a lot of scenarios. You can use it for:

  • Having a portal for suppliers to send requests
  • Students log in to check their classes.
  • Customers track their shipments (e.g. post office)
  • Travelers look up their tickets by entering their last name and confirmation number (e.g. airlines)

If you click on the sample view below, you’ll see the table that’s used for the demo above.


Last Updated

Supported features

Third Party Integration

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Client Portal for Airtable

Share records with people outside of your organization. Limit them to only see their records and allow them to update some parts of the records.


Most frequent questions and answers

All of our plans allow for unlimited users using your extensions, as well as unlimited members on your miniExtensions account. Pro and Business plans also allow for a limited number of admin seats. You can find out more about our pricing model here.

There is no limit on how many bases you can install miniExtensions on. Learn more


We offer limited and unlimited plans. To learn more about how our limits work, see this article.


We have instructional videos for how to use each one of our extensions on the product page. They guide you step-by-step of how to set them up.


Yes! Please apply for a discount here.

Submit your request here and we will get back to you as soon as we can.


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