Use the Save & Continue Form template for longer forms that users may not finish in one session. It is useful for applications, onboarding forms, intake forms, grant submissions, questionnaires, inspections, internal approvals, and any workflow where users need to come back later before final submission.

Airtable Setup

You need a table where form responses will be saved. That table should include an email or identifier field that users can enter when they return to the form. If your table already has an email field, the template will use it by default. This is the recommended option.

Creating the Form

Create a new extension and choose the Save & Continue Form template. The setup wizard asks you to select:

  • The table where new records will be created.
  • The email or identifier field users will use to return to their form.
  • The theme color and optional logo.

All fields are selected by default, and you can remove any fields you do not want users to see.

What the Template Builds

The template creates a form with login enabled. Users start by entering their email or identifier. Email verification is turned on automatically, so they will receive a one-time code to their email to confirm their identity. Their progress is saved to Airtable, so they can return later and continue working on the same record.

The template also creates a checkbox field called Submission Finalized (miniExtensions) if it does not already exist. This field is used to identify which submissions were completed by users. Records where this field is unchecked can be considered in progress, and you may want to filter them out for any follow-up tasks.

By default, once a submission is finalized, the user can no longer reopen it. If they try, they see the message: “Your application has already been submitted.” You can customize this message in the Share section.

Testing the Form

Open the form, enter an email or identifier, and begin filling it out. Leave before final submission, then come back using the same login value to confirm the saved record opens again. After final submission, test the same login again to confirm the form is locked.

After creating the template, you can customize the form fields, text, styling, final submission behavior, and login settings in the form builder.