This extension generates a unique URL for every record in your table. When one of those links is clicked, it’ll open an Airtable Form that’s prefilled with the record data. The user can then modify/update whatever they like. When they click submit, that record on Airtable will get instantly updated (and the submitted record gets deleted). It all happens behind the scenes automatically without leaving a trace of the form submissions.
💡This extension is ideal if you need some people to update records in your table, without giving them access to your base.
Features
- Can build multiple forms (could be in different tables/bases).
- The ability to limit which fields can be edited.
- Fields are pre-populated with the existing data before editing.
- Records are updated instantly after form submission.
- Doesn’t require other 3rd party integrations (e.g. Zapier/Integromat)
- The form requires minimal setup (no need to set up another table nor map multiple fields/select options)
- Supports limiting linked record selection to a view.
- Ability to redirect users to a custom page after the record is updated. (e.g. your website)
Limitations
- Require using Airtable Form redirect URL and having a ‘Record ID’ field.
- Attachments: the extension allows adding new attachments to a field, but doesn’t allow removing existing ones.
- Auto-number: the extension requires creating a temporary record, which would affect the auto-number field’s sequential order. So if your workflow relies on it, our other extension ‘miniExtensions Form‘ would be a better option for you.
I have a new form, under the same base. I added a second form in the extension. But in the second form, the editor URL leads back to the first form. Do the forms need to be in different bases for the editor url/this extension to work?
No, all you need is to double check the form url you are in the extension settings page. The formula field in the table itself and the formula redirect URL. What most likely happening is that one of these three things is incorrect.
Sometimes this happen to us, where the user entry is entered to a new row, but there is a reference ID in the “Record to Update” column. This reference ID matched the initial row this user is assigned to. Can I know what is the cause of this?
If it’s happening only sometimes, that means the user has not waited till the URL redirect to happen, which should take five seconds in Airtable.
Have you disabled this extension? What if I don’t want to use the miniExtension form? I want to set up a new process using this extension. I only can it on use my existing table?
No, we haven’t disabled this extension. We retired (deprecated) the extension. Which means it’s no longer being updated and supported. If you have it set up correctly, it should be still functioning properly. You can setup a new copy of the extension. You don’t have to use the same table. You would need to re-sync the base if a table is missing.