Give each user controlled access to their own Airtable records through one shared login page—without requiring them to create a miniExtensions account.

With the miniExtensions Login Page, customers, employees, students, suppliers, and other users can identify themselves using information stored in Airtable. After logging in, they can view or update only the records associated with them. This also means any record they create while logged-in will be automatically linked back to them. This feature ensures that each form submission is associated with a user in your base.

See it in Action

Have a look at the embedded login page below or click here to open it in a new tab.

 

How the Login Page works

The Login Page adds an identification step before someone accesses your Form (or Portal).

A user enters information that can be matched to a record in Airtable, such as an email address, customer number, employee ID, or another configured value. miniExtensions then uses that Airtable record—and its linked records—to determine what the user can access.

Unlike a traditional account system, users do not need to register for a miniExtensions account. Their login information and access relationships remain in your Airtable base.

For workflows involving sensitive information, we recommend using email or phone verification instead of relying only on easily guessed field values.

 

What you can do with the Login Page

Show each user only their records

Use Airtable relationships to control which records are shown after login. Different users can access the same Form or Portal URL while receiving a personalized view of the data connected to them.

Let users update existing Airtable records

Users can return later to view or edit permitted information without receiving a new link for every record.

Automatically link newly created records

When a logged-in user creates a record, miniExtensions automatically associates that record with the user who created it. This is useful for customer requests, orders, applications, support cases, and similar workflows.

Use information already stored in Airtable

Configure the login process around identifying values in your Airtable base. Users do not need separate miniExtensions accounts.

Restrict who may log in

Apply conditions to the eligible Airtable records—for example, allowing access only when a user’s status is Active.

Add email or phone verification

Require users to verify access through their email address or phone number before viewing their records.

Skip the Login Page when appropriate

Use Magic Links to take known users directly to the Form or Portal.

 

Common use cases

• A customer portal for viewing orders, shipments, invoices, or support requests.
• A supplier portal for submitting and tracking multiple requests.
• A student portal for viewing classes, assignments, or application information.
• An employee form for reviewing and updating personal information.
• An applicant portal for returning to an application in progress.
• A booking lookup page using a confirmation number and identifying information.